Remote Executive Support for Founders and B2B Leaders
I handle the operations — inbox, calendar, travel, and systems — so you can focus on building.
Every hour you spend on admin is an hour you're not making money. I fix that.
I'm Ladejobi Taiye Adebola — working with seed-stage and Series A founders who need operational reliability without the overhead of a full-time hire.
Proof of work
Real work. Real tools. Real results.
CEO Travel Expense Tracker
Built an automated CEO travel expense tracker with a SUMIF budget dashboard for a December 2025 multi-city executive itinerary. Tracked 11 trips across Canada, Texas, and New York against a $15,000 ceiling. Flagged a $750 budget overrun before month-end close — enabling leadership to adjust spend proactively, not discover it retroactively.
Founder Inbox & Calendar Audit — SaaS Startup
Audited a seed-stage founder's 847-email backlog and 23-meeting weekly calendar. Implemented a 4-label priority system and time-blocked focus periods.
Exam & Event Scheduling
Coordinated individual student exam unit scheduling across multiple daily sessions at institutional level with zero conflicts.
High-Volume Ticket Management
Processed 1,000+ tickets over 7 months at iSON Xperiences (M-KOPA Support). Chat & email queues with SLA compliance.
Student Records & Admissions
Operated Iconic University's admissions portal — applications, programmes, statuses, referral sources and payment verification.
Student Follow-Up Tracker
Built and maintained an Unregistered Admitted Students sheet tracking IDs, contacts and follow-up dates.
Mass Follow-Up Campaigns
Sent organised, professional follow-up reminder emails to 25+ students per batch via institutional Gmail.
First-Line Technical Support
Resolved account access and technical issues for 50+ students, escalating complex cases with full documentation.
Featured case study
CEO Travel Expense Tracker
Built an automated CEO travel expense tracker with a SUMIF budget dashboard for a December 2025 multi-city executive itinerary. Tracked 11 trips across Canada, Texas, and New York against a $15,000 ceiling. Flagged a $750 budget overrun before month-end close — enabling leadership to adjust spend proactively, not discover it retroactively.
Featured case study
Founder Calendar Optimization
Executive Assistant · Alex Chen, CEO, FlowTrack (Seed-Stage B2B SaaS)
23 weekly meetings, zero focus time, double-bookings, missed investor call due to a timezone error. Founder was reactive, not proactive.
- Red — Investor / Board. Immovable. Auto-prep doc attached 24h before.
- Green — Focus Blocks. Auto-decline new invites. Protected deep work.
- Yellow — Buffers. Scalable recovery + admin windows between meetings.
- Dark grey — Travel. Integrated flights, transfers, and time-zone math.
Why I work with founders
Your admin should never become your bottleneck.
I've supported leadership in fast-moving environments — university admissions, high-volume customer operations, and institutional travel logistics. I know the cost of a founder's distracted hour. My job is to make sure your admin never becomes your bottleneck.
How we work together
From overwhelmed to operational — in 30 days.
I review your current inbox, calendar, and tools. We define your 'only I can do this' vs. 'hand it to me' boundaries.
Priority labels, calendar rules, and communication protocols are active. You start feeling the difference.
Weekly check-ins to refine what's working. By day 30, you have a fully operational back office.
Technical proficiency
Tools I use daily.
Work history
Where I've delivered.
- Processed and screened 200+ student admission applications against institutional requirements; approved qualifying applicants and followed up on incomplete or ineligible submissions to resolution
- Coordinated virtual test scheduling for 20+ students simultaneously across multiple time zones via Google Calendar — 100% on-time delivery, zero scheduling conflicts
- Maintained and updated student records, correspondence logs, and administrative reports in Google Sheets; managed document filing with high accuracy across multiple active programmes
- Served as campus Finance Officer: reviewed and approved Payment Request Forms (PRFs) before disbursement; submitted financial reports on materials and resources under direct management
- Resolved account access and technical support issues for 50+ students with zero unresolved escalations; handled enquiries via email and calls with professional response standards
- Designed and maintained a student follow-up tracker in Google Sheets; executed mass follow-up email campaigns to 25+ students per batch, tracked and logged per campaign
- Processed 1,000+ Freshdesk support tickets over 7 months, managing high-volume customer enquiries via chat and email while consistently maintaining SLA compliance
- Accurately documented customer concerns, account issues, and service complaints; escalated complex cases with full documentation to appropriate resolution teams
- Demonstrated rapid tool adoption — independently onboarded to Slack and all internal platforms within days of deployment with zero hand-holding required
- Maintained professional response standards across all customer touchpoints, contributing to consistent brand experience under high-volume conditions
- Assisted in statistical data collection, entry, and record organisation for formal reporting, maintaining high accuracy under institutional supervision
- Supported administrative coordination and office operations including document management and clerical tasks; gained foundational experience in structured data handling and professional reporting
Leadership & Governance
Rotaract Club — board, secretariat & projects.
Additional governance and operations experience from multiple elected and appointed roles.
- Provided strategic leadership and governance oversight as a member of the Board of Directors
- Coordinated executive meetings, prepared agendas, documented outcomes, and tracked follow-up actions
- Managed stakeholder communications across members, partners, volunteers, and community organizations
- Led cross-functional projects end-to-end — coordinating resources, timelines, and team activities
- Organized events, community initiatives, and volunteer programs requiring detailed scheduling and logistics coordination
- Maintained official records, meeting documentation, reports, and organizational correspondence as Club Secretary
- Supported leadership succession planning, operational continuity, and strategic decision-making as VP and IPP
Availability & Fit
How I show up.
Support Packages
Three ways to get your time back.
Monthly retainers built for founders who need operational reliability — not another full-time hire to manage.
Founder's Core Support
- Inbox & priority management
- Calendar coordination & meeting prep
- Travel & expense tracking
- Weekly operations summary
Executive Operations Partner
Most Popular- Everything in Core Support, plus:
- CRM & data systems upkeep
- Investor meeting logistics & deck prep support
- SOP documentation & team onboarding support
- Real-time Slack availability during business hours
Full-Time Placement
- Full-time embedded executive support
- Custom scope & deliverables
- Direct, dedicated availability
- Tailored systems & SOPs for your operation
Send me your biggest time-waster.
I'll reply with exactly how I'd fix it — no pitch, no pressure.